Posté le 11/10/2017 Business Assistant (M/F) chez Actualis Aller à: Toutes les offres

Luxembourg (L) Finance
  • Métier Administration, Secrétariat
  • Type de contrat CDI
  • Référence BA-PJ
Tasks :

The Business Assistant will report to the Chief Financial Officer directly.
She/he will mainly be in charge of various organisational matters and will provide administrative support to the management team to enable effective and efficient functioning and contribute to an accurate and timely processing and documentation of information.

General office management tasks

  • First point of contact regarding all matters associated with the office
  • Responsible for data management and filing
  • Responsible for the monitoring of procedures and standards
  • Responsible for Payroll Administration and coordination with the Service Provider in charge
  • Handling office material and supply (inventories, orders,…)
  • Organising and coordinating internal and external meetings
  • Organising and coordinating travel arrangements for management
  • Compiling team expenses

Administrative tasks:

  • Providing administrative support to the whole team as required
  • Providing personal assistance to managing directors as required
  • Handling the reception phone
  • Forwarding appropriate messages or calls or correspondence when
  • appropriate and necessary
  • Checking invoices
  • Printing and binding other meetings documentation
  • Assisting in the preparation of reports, presentations and other
  • communications including confidential documents
  • Other ad-Hoc tasks


  • Bachelor level ‘’Personal Assistant’’ or ‘’Office Management’’
  • Basic knowledge in accounting
  • Experience: minimum 3 years experience as Personal Assistant, or Secretary
  • Autonomously handling multiple tasks while maintaining high standards and with attention to detail, solving potential issues by analytical reasoning

Pour postuler

Please send your application to:
For more information about this opportunity, do not hesitate to contact Hélène Turquey (+352 661 651 600)



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